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13min

Guided Wizard

Breadwinner can create Invoices and QuickBooks Customers from an Opportunity, Order, or Account. The Guided Wizard is perfect for companies or users that want to preview the information they are about to send to QuickBooks, without having to copy and paste.

The Guided Wizard can be described as 'near-automation'; you can create an Invoice in just three clicks while reviewing the information. If you want pure automation, please consider using Flows or writing Apex to create Invoices.

Creating the Invoice

To get started, first make sure you have installed Breadwinner for QuickBooks in your Salesforce Org, and finished all the steps in the setup tab: connected Breadwinner to QuickBooks, finished the Account Matching, and updated your page layouts.

Once you have updated your page layouts, go to any Opportunity and look for a "New Invoice" button.

New Invoice Button
New Invoice Button

Confirm Line Item Creation and QuickBooks Customer

This will start the Guided Wizard. The first step is to confirm how you want to create the Invoice Line Items and confirm (or create) the QuickBooks Contact.

As for the Line Items, please confirm whether you want to pull the Opportunity Products from the Opportunity, or whether you want to enter the Line Items manually. (When creating from an Account, or from an Opportunity with no Opportunity Products, the only option is to enter the Line Items manually).

At this stage, you may

  • confirm one of the QuickBooks Customers that are associated with this Salesforce Account
  • create a new QuickBooks Customer
  • modify the billing address or billing details of an existing QuickBooks Customer
QuickBooks Contact Selection
QuickBooks Contact Selection



You can also confirm whether you want to pull the Opportunity Products from the Opportunity, or whether you want to enter the Line Items manually. (When creating from an Account, or from an Opportunity with no Opportunity Products, the only option is to enter the Line Items manually).

Line Item Creation
Line Item Creation

Confirm Details of Invoice

This is the last page for the Invoice creation process. We call it the pre-invoice page, where you can see the Invoice and Line Item details. You can add or change the Invoice details here. You can also add the Line Items to this Invoice by selecting the "Add more lines" link.

Create Invoice

After confirming the Invoice details, click the "Create Invoice" button to create the Invoice in QuickBooks. Breadwinner will push the new Invoice into QuickBooks in real-time, then automatically sync it back to Salesforce. Note: creation buttons will be disabled when you are in Breadwinner Read-Only mode

After Creating the Invoice

Reviewing the Newly Created Invoice

Newly Created Invoice page
Newly Created Invoice page

Downloading the Invoice PDF

On the detail page of every Invoice Record in Salesforce, you will find a "Download Invoice as PDF" button. This will produce the QuickBooks-generated PDF of the Invoice, which you can save to your computer and email. As QuickBooks generates this PDF, it looks the same as if you had generated it within QuickBooks. Save the PDF to your computer, and from there, you can attach this Invoice PDF to an email.

Download Invoice PDF
Download Invoice PDF

Sending the Invoice PDF

You can send the invoice PDF directly from Salesforce. You will find a "Send Invoice PDF as Email" button on the Invoice detail page.

Send Invoice PDF as Email
Send Invoice PDF as Email

When you click on that, you will be redirected to the page to select one of the Contacts (related to Account of Invoice). With Breadwinner for Business, you can add other emails in the CC and BCC fields.

Email the Invoice
Email the Invoice



Updated 28 Jan 2022
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TABLE OF CONTENTS
Creating the Invoice
Confirm Line Item Creation and QuickBooks Customer
Confirm Details of Invoice
Create Invoice
After Creating the Invoice
Reviewing the Newly Created Invoice
Downloading the Invoice PDF
Sending the Invoice PDF